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  • MiSiS Updates - March 24, 2017

    Posted by The MiSiS Team at 3/24/2017

    MiSiS Announcements

     

    Scheduling Incoming Students – Secondary Schools
    The Next Year Enrollment (NYE2) process, which places matriculating students in the future year, has been delayed. The MiSiS team is working to complete the process as soon as possible and users will be notified when the system is available to schedule incoming students.

     

    Decommissioning MiSiS Explorer
    MiSiS Explorer will be retired before the next school year. The MiSiS Ad Hoc Reporting tool provides all capabilities available in MiSiS Explorer. Current users of MiSiS Explorer are encouraged to take register for the Basic MiSiS Ad Hoc Reporting Training Class, available through the Learning Zone. For more information, please go to http://achieve.lausd.net/Page/11879.

     

    Using Groups in MiSiS Ad Hoc Reporting Job Aid
    This job aid is now available and provides guidance on using Groups in reports created in MiSiS Ad Hoc Reporting. It provides information on the data available, in addition to instructions on how to create basic analyses using Groups, which can be found in these subject areas: Academic Records, Enrollment History, Contact Information – Additional Contacts, Contact Information – Parent Guardian, Student Graduation Progress, Student Support, and Student Testing. This job aid can be found on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).

     

    Decommissioning Ad Hoc Reporting Team Folder on 4/11/17
    The Ad Hoc Reporting Team folder in Shared Folders in the catalog will be decommissioned on April 11, 2017. Owners, of any reports in the folder, must save copies of the reports they wish to keep before everything is deleted on April 11. For directions on how to save the reports, see Copying and Pasting an Object in the catalog job aid on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833). An email communication will be sent out directly to owners.

     

    Publisher Class Available Soon
    Users, who wish to share reports with other users in the Shared Folders, now have the option to do so once completing the web-based Publisher Training Class. Go to the MiSiS Ad Hoc Reporting webpage (http://achieve.lausd.net/Page/11879) for more information.

     

     

    The following items have been fixed or updated in MiSiS:

    Enrollment

    • The Student Transfer screen is now available to schools. A new transfer type, School of Origin Rights, has been added. This transfer type is for Foster and Homeless Youth with the right to matriculate with their peers. Please refer REF-6646.2 2017-2018 Next Year Enrollment for all Students for more information about Next Year Enrollment and entering student transfers in MiSiS.
    • Various enrollment reports have been fixed.
      • The Foster Comprehensive Elementary Report now displays all foster students.
      • The Elementary Cumulative Record Label has been changed to display parent/guardian instead of caretaker.
      • The Student Clearance form no longer duplicates courses.
      • The Homeless Student Roster now displays all homeless students.
      • The Emergency Student Roster’s header has been reduced in size.
      • The Student Resident School Report now displays all student addresses.
      • The Secondary Alpha Roster now displays correctly for magnet school.
      • The Office Summons Report now includes only currently enrolled students, the Comprehensive Academic Assessment Completed Indicator, date completed, and the name of the person completing the report.

     

    Scheduling

    • The Add/Drop report will display from the Walk-In Scheduler screen without error.
    • Sub-groups may be created using the wizard via the Request Generator for Secondary Schools.
    • The Counseling Planning Sheet Report, in CSV format, will now display accurate data in the cells for Primary Language, GATE Category, Home Correspondence Language, Master Plan Program, and ELD level.
    • New Special Education data has been added to the Elementary Reorganization report field, such as: Special Day Program, RSP, and (%) time in Special Education services. The report will now generate for all grade levels. (Please note that depending on the number of students, the report may take up to 1 minute to display).

     

    Attendance

    • The Master Absence Report now defaults to the sort order by student last name.
    • The Truancy Letter 2 now displays the date the letter was generated instead of the date the letter was downloaded. When these letters are generated in mass, one letter per page is printed.
    • The Uncleared Absence Report can now be generated for 6th grade students enrolled in Span schools.

     

    English Learner

    • The Reclassification Letter now displays the Term and School Year for secondary courses. The default date of “2/20/15” on the 'Begin Date' parameter has been corrected to “7/1/xx”, (xx represents the current school year).
    • In addition to English and Spanish, the LTEL Student Goal Sheet will now print in three other languages: Korean, Mandarin, and Armenian.

     

    Grades

    • The Secondary Schools Report Card will now display zero credit for failed courses.
    • The Counseling List Report will now display only active student courses.

     

    Graduation Standards

    • The Graduation Standards’ logic will now honor validation of Statistic courses for the UC and CSU Admission requirements.
    • The following updates were made to the High School IGP Report:
      • The High School IGP Report will now display the CSU Subject 'G' as completed in the LAUSD A-G Graduation Details Screen when students have completed the requirement.
      • Long titled courses will no longer wrap the text in the Courses Completed section.

     

    Special Education

    • Teachers may now view the Special Education Summary screen for students.

     

    State Reports

    • The Exception Report of the Secondary Statistical Report now displays the ER8 exception correctly. This exception displays when a 6th grade student (secondary level) of a Span school is scheduled in an elementary course.
    • The Exception Report of the Secondary Statistical Report now displays the W11 exception correctly. This exception displays when a student has a section enrollment on a day(s) when a cohort enrollment does not exist.
    • The Continuation Statistical Report no longer displays W1 for last school year.

     

    Student Photos

    • Teachers using Tile View will now see student images in the correct proportions.
    • In Advanced Student Search and Student Profile, student images will no longer be cropped in the shape of a circle. Original image dimensions, captured by photography vendors, will be utilized.

     

    Student Testing

    • The SBA ELA Exemption Report has been updated to display only students enrolled in US public schools as of 4/15/xx, (xx represents the prior year). Please note that MiSiS does not contain out-of-district enrollment history; therefore, school records must be inspected to confirm SBA ELA exemption criteria.

     

    Transcripts

    • The High School Transcript Report has been updated to reflect the student’s most recent enrollment in cases where a student has withdrawn and re-enrolled.
    • The Transcripts Detail screen will no longer be available for selection to LAUSD Adult Schools when entering new courses taken in District.

     

    Ad Hoc Reporting and Dashboards

    • Attendance Daily Subject Area – This subject area is now available, providing data on Attendance by Period, including Periods Absent or Tardy. It also includes Daily Status Codes, Alerts, and Attendance Location Data, in addition to general student demographics, Enrollment, Groups, and Programs data. On 3/22/17, 2016-2017 data was loaded, and on 3/23/17, 2015-2016 data was loaded. A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Attendance Folder in Student Detail Subject Area – A new folder has been added to the Student Detail Subject Area that includes YTD Attendance Data, in addition to data pertaining to Attendance Bands, Attendance Tiers, Truancy Letters, and Alerts. On 3/22/17, 2016-2017 data was loaded, and the 2015-2016 data was loaded on 3/23/17. The Student Detail Subject Area Guide has been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Additional Special Education Columns – New columns have been added to the Special Education subfolder found in the Programs folder in the English Learner, Enrollment History, Contact Information – Parent Guardian, Contact Information – Additional Contacts, Student Detail, Student Graduation Progress, Student Support, and Student Testing Subject Areas. The subject area guides have been updated and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833). Special Education Summary Screen fields are now available in MiSiS Ad Hoc.
    • Attendance Student Section Subject Area – This subject area is now available, providing data on Section Attendance. It also includes Attendance Status Codes and Alerts, in addition to general student demographics, Enrollment, Groups, and Programs data. On 3/22/17, 2016-2017 data was loaded, and 2015-2016 data was loaded on 3/23/17. A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Conservatory of Fine Arts Subject Area – This subject area is available, providing data on students participating in the Conservatory of Fine Arts, including class enrollment and, if applicable, drop data. The available data also includes student demographics, Enrollment, Attendance Permit Details, GPA, Programs, Bus Route Information, Latest Test Scores, Groups and Fund Center data. A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Contact Information – Parent Guardian Subject Area and Contact Information – Additional Contacts Subject Area – The previously available Parent Guardian Subject Area has been divided into these two new subject areas. Contact Information – Parent Guardian consists of all Parent Guardian details, including addresses, phone numbers, email addresses, and information on Military Family Members. Contact Information – Additional Contacts consists of contact information such as addresses and phone numbers for documented contacts that are not the parent and/or guardian. Both subject areas also include student demographics, Enrollment, Groups, Programs, Bus Route Information, Grade Level, and School data. Subject area guides have been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • GATE - Referrals Subject Area – This subject area is available, providing data on students referred to the Gifted/Talented Program, including Referral, Determination, Evaluation, Notification, and Parent/Guardian Consent data. The available data also includes student demographics, Enrollment, Attendance Permit Details, GPA, Programs, Bus Route Information, Latest Test Scores, Groups and Fund Center data. (GATE – Testing Subject Area, which will include GATE assessment data, will be available in a forthcoming release.) A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Student Exclusion Subject Area – This subject area is available, providing principals and other users with the ability to create Student Exclusion Reports. The available data also includes student demographics, as well as data pertaining to all student exclusions received for every student. A subject area guide has been created and can be accessed on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Student Photos Now Available – Student Photos are now available to be used in reports. The column can be found in every subject area, in the Name folder. Authors must be logged into MiSiS when applying Student Photos to reports. A job aid on Applying Student Photos is available on the MiSiS Ad Hoc Reporting job aids webpage (http://achieve.lausd.net/Page/11833).
    • Attendance Daily TE Report Template – This template provides a TE student count for elementary schools, and can be found by navigating to the Catalog > Shared Folders > Example Reports > Attendance > Attendance_Daily_TE.
    • Attendance Daily TK Report Template – This template provides a TK student count for elementary schools, and can be found by navigating to the Catalog > Shared Folders > Example Reports > Attendance > Attendance_Daily_TK.
    • Attendance Do Not Accept Notes Report – This report is now available. It includes a list of all students and whether to accept notes regarding attendance. It can be accessed by navigating to the Catalog > Shared Folders > Example Reports > Attendance > Do Not Accept Notes > AT_Attendance_Do Not Accept Notes.
    • Roster CELDT – This report is now available. It includes a roster of all students and their CELDT scores and can be accessed by navigating to the Catalog > Shared Folders > Example Reports > EL Demographics > Roster_CELDT.
    • Pivot Table Fix – Pivot tables have been fixed to allow thousands of rows, if necessary.
    • Briefing Books change – The ability to create briefing books is now only available to Publishers. To become a Publisher, you must complete the Publisher Training Class.

     

     

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  • MiSiS Updates - March 1, 2017

    Posted by The MiSiS Team at 3/1/2017

    The following items have been fixed or updated in MiSiS:

    Enrollment

    • The Transfer Screen has been disabled. The screen will be accessible in late March to allow schools to enter transfers.
    • The Foster Comprehensive Secondary Report now includes all students.
    • Users may now enter a space in the Birth City field on the Enrollment screen.

     

    Next Year Enrollment

    • Phase 1 (NYE 1) will run this week. This process creates an enrollment for non-matriculating students in grades 6-11 at the same school in the next grade level. This process will run until NYE 2 starts.
    • Phase 2 (NYE 2) begins at the end of March and runs every weeknight until June 30. This phase creates a next year enrollment for K-6 non-matriculating students remaining at the same school. NYE2 also creates next year enrollment for matriculating students and non-matriculating students who will not be attending the same school next year due to Magnet placement, Zone of Choice placement, Special Education assignments, or other transfer reasons. The process increases the student grade level by one and creates an enrollment in the next school.

     

    Scheduling

    • Timeline for Secondary School Master Scheduling
      March 1 – 2017-2018 school year is available for selection in the Master Scheduling screen.
      March 2 – Next Year Enrollment (NYE1) process will place continuing students in the future year. Schools will be able to start the scheduling process for continuing students.
      March 22 – Next Year Enrollment (NYE2) process will place matriculating students in the future year. Schools will be able to start the scheduling process for matriculating students.
      Early April through June - Magnet and ZOC students will be added to the future year.
    • Walk-In Scheduler
      An additional column has been added entitled “English Learner” to reflect students’ language classification. Multiple student ID’s can now be pasted in the Student ID field. The time-out feature has been updated.
    • Sections Editor
      Additional columns have been added entitled “Special Education and English Learner”. The performance has been improved when sections load. An audit log tab called “View/Hide logs” is now available to track student changes when the add or move functionality is selected.
    • Scenario Manager – Secondary Schools
      The Pre-Run Validation report can now be run from the screen before a scheduling engine run. A new capability to delete scenarios (one scenario minimum) has been added. The Import process will exclude Periods X and 50-75, and a new import tab will list the results of the import.
    • Course Requests – Secondary Schools
      Users will now be able to paste multiple student ID’s in the Student ID field.
    • Request Generator – Secondary Schools
      The group counts in the Manage Groups and Request Generator will now match.
    • Section Assignments – Secondary Schools
      A functionality has been added to the screen that will allow the linking and combining of sections in the Teacher Summary area.
    • Scheduling Reports – Secondary Schools
      • The Course Request Summary will no longer duplicate requests in Excel or CSV output.
      • District Courses has an additional column for UCOP Discipline.
      • School Courses has additional columns for Section Types and UCOP Discipline; the Section Type has been added to the parameters and is sortable.
      • The Promote/Demote report will now display accurate credit counts. This report runs more efficiently by a single grade level or grad year.
      • The Student Schedule Summary will successfully generate when selecting the magnet schools within the campus.
    • Support Materials for Future Year Scheduling for Secondary Schools
      The Guide for Master Schedule Building is available on the MiSiS website under the Training tab > Master Scheduling> scroll down to bottom of page.

     

    Attendance

    • Teachers are now able to sort their student rosters successfully.
    • The Uncleared Absences screen now excludes student enrolled in independent study.
    • The Attendance Referral Report is now displaying a slash ( / ) in the Attendance Details Section of the report for days not enrolled.

     

    Ad Hoc Reporting and Dashboards

    • All Groups for all students now accurately display.
    • The Score Type Code and Description have been added to the Student Testing Subject Area. These new columns can be found in Student Testing > All Student Tests > Score Type Code/Score Type Description.

     

    Grades

    • The Distribution of Marks Report will now only display teachers assigned to the selected school. It was previously displaying teachers that students had in previous schools.
    • The Manage Grades by Class edit screen now sorts the students correctly by Last Name, then First Name.
    • The following updates were made to the Grades Summary Report:
      • The report can now be generated for all Grading Periods.
      • A question mark will display when a teacher did not submit grades for a student in a given period and a dash (-) will display when a student is not assigned to a class for a given period.

     

    Graduation Standards

    • The Post-Secondary Plans Report now returns results for only the plans selected in the report options.
    • The Graduation Progress Report has been fine tuned for better performance.

     

    Manage Groups

    • The performance has been improved when creating groups. Users may now delete students from groups in the Student Profile > Misc. > Group Participation area. Users will be able to create a dynamic group with multiple dynamic expressions.

     

    Student Support

    • The Counseling Communications, located under the student profile support tab, now includes a school column on the summary screen.
    • The following Counseling Communication user role restrictions have been implemented:
      • Only the user who created the record can update it.
      • Users with the Scheduling Admin Role can update all records.
    • The Counseling Communication, located under the Actions menu, now includes the following fields: Participant Type, Phone, and Name.
    • The Counseling Communication Report is now generating successfully.
    • Support Referrals can only be created for dates in which a student is currently enrolled.
    • The Support Referral details, located under the student profile Support tab, no longer accepts future incident dates.
    • The Student Suspension Report now defaults the School Year Parameter to the current school year.
    • The Scheduling Administrator now has access to enter SSPT Follow-up meeting information.
    • To request the removal of SSPT records created in error, please complete the Request for Removal of Student Support and Progress Team Referral(s) form. Enter the students name/ID Number, date the referral was created and the reason for the request. The school principal will need to sign the form. Email the completed form to the Intervention Coordinator for your respective district. The contact information for the Intervention Coordinators is available at http://achieve.lausd.net/sspt.

     

    Student Testing

    • The ‘SBA Label & Student Roster’ report now displays ‘Y’ in the ‘Same First Name’ column only if multiple students share the same first name and are enrolled in the same classroom.

     

    Transcripts

    • Data corrections were made to reported students’ Transcript Details.
    • Courses taken at LAUSD Adult Schools will now post to the student’s transcript via a nightly interface.

     

     

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